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Secretary

Chapter Secretary

Term: Two year or as determined by the Board of Directors and Chapter Bylaws.
 
Eligibility:

  • Member in good standing
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills

 
General Responsibilities:

  • Serve as a voting member of the Board of Directors and Executive Committee
  • Attend Board of Directors meetings, chapter events and committee meetings
  • Support and defend policies and programs adopted by the Board of Directors
  • Submit agenda items for Board of Directors meetings in advance of meetings
  • Conduct transition meeting with successor
  • Perform other duties that may be delegated by the chair and/or Board of Directors

 
Specific Responsibilities:

  • Responsible for the proper and legal mailing of notices to members, proper recording of proceedings of the chapter, maintaining a permanent record of all chapter minutes and documents, and carrying into execution all orders, votes and resolutions not otherwise committed
  • Take minutes of all Board of Directors meetings
  • Ensure proper distribution of monthly minutes to all board members and IAEE headquarters
  • Take minutes of Executive Committee meetings and annual business meeting and distribute as appropriate
  • Act as chapter parliamentarian, promptly upholding Roberts Rules of Order and enforcing the presence of a quorum to properly conduct business
  •  Act as guardian of the Chapter Bylaws, Policies and Procedures to ensure they are updated as necessary and in compliance with IAEE bylaw standards
  • In Conjunction with Chapter Administrator, Develop and facilitate a mechanism for the historical record of all chapter activities and board minutes 
  • In conjunction with  Chapter Administrator, Maintain chapter operations calendar with event dates, board/committee meeting dates, newsletter and event mailing submission deadlines, and other industry-related event dates


Time Commitment:

  • Regular attendance at meetings, Board of Directors meetings and Executive Committee meetings
  • Attendance at board orientation and midyear retreat (assessment meeting)
  • Attendance at all official chapter activities
  • Attendance at Chapter Leaders Forum held in conjunction with Expo! Expo!
  • Chapter financial records/activities (8 hours a month)

The next Event

IAEE DC Chapter Event

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