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Chapter Secretary

Term: Two years or as determined by the Board of Directors and Chapter Bylaws.

  • Member in good standing
  • Willing to give the time, energy, talents and enthusiasm required of this position
  • Good organizational skills

General Responsibilities:

  • Serve as a voting member of the Board of Directors and Executive Committee
  • Attend Board of Directors meetings, chapter events and committee meetings
  • Support and defend policies and programs adopted by the Board of Directors
  • Submit agenda items for Board of Directors meetings in advance of meetings
  • Conduct transition meeting with successor
  • Perform other duties that may be delegated by the chair and/or Board of Directors

Specific Responsibilities:

  • Responsible for the proper and legal mailing of notices to members, proper recording of proceedings of the chapter, maintaining a permanent record of all chapter minutes and documents, and carrying into execution all orders, votes and resolutions not otherwise committed.
  • Take minutes of all Executive Committee, Board of Directors and annual business meetings and distribute as appropriate.
  • Ensure proper distribution of monthly minutes to all board members and IAEE headquarters together with the Chapter Administrator.
  • Act as chapter parliamentarian, promptly upholding Roberts Rules of Order and enforcing the presence of a quorum to properly conduct business.
  • Act as guardian of the Chapter Bylaws, Policies and Procedures to ensure they are updated as necessary and in compliance with IAEE bylaw standards.
  • In Conjunction with Chapter Administrator, develop and facilitate a mechanism for the historical record of all chapter activities and board minutes. 
  • In conjunction with Chapter Administrator, maintain chapter operations calendar with event dates, board/committee meeting dates, newsletter and event mailing submission deadlines, and other industry-related event dates
  • Create and maintain board task list and follow up on outstanding tasks.
  • Lead Membership Sub-Committee: Update and send out quarterly new member, lapsed member emails. Provide stats and work with Vice Chair.
  • Run reports as needed with access to DC Chapter database.

Time Commitment:

  • Regular attendance at meetings, Board of Directors meetings and Executive Committee meetings
  • Attendance at board orientation and midyear retreat (assessment meeting)
  • Attendance at all official chapter activities
  • Attendance at Chapter Leaders Forum held in conjunction with Expo! Expo!

The next Event

IAEE DC Chapter Event


IAEE DC Chapter Reception at Expo Expo

Sponsored by:


Sponsorships are available


Omni Dallas Hotel
555 South Lamar Street
Dallas, TX 75202


December 6, 2023
5:30 PM-7:00 PM CST


Click "register" for more information!

Website sponsor:

Annual Sponsor:


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